Current Openings

NEW! CONTRACT EVENT PLANNER

PIP seeks a contract event planner to help us as we grow our organization to the next level. We have four annual events of varying size. The event planner will help research and help secure venues, manage all logistics including day-of run-of-show, secure vendors for an engaging experience, write press releases and coordinate appropriate marketing strategies, and identify and facilitate sponsorship solicitation in partnership with ED.

PIP Events Detailed

Austin Birth Awards: September 13, 2019

An event for PIP to give back to the Austin birth community, the Austin Birth Awards is an exciting event where Austin has the opportunity to nominate and vote on their favorite birth professionals in nearly 60 categories. This is the first year PIP is running the event and it should have a warm community feel and ample opportunity for birth professionals to network and share information about their services. The event will be located at the Hive in South Austin.

· Send Save the Date to email list

· Put together sponsorship package and seek sponsors

· Work with PIP design and marketing teams on event logo and digital award badges

· Setup, run, and monitor nomination and voting site (nomination period August 5-16; voting period August 26 – September 26, publicize on social media outlets and among referral sources to receive city-wide votes

· Communicate with the Hive and arrange all event logistics

· Design run-of-show

· Send and collect RSVP’s from nominees; promote event among appropriate media outlets

· Put together giveaway bags with information from all nominees and promotional items from sponsors

· Print and seal final awards

· Run a seamless awards show and networking event

· Follow up with awardees and share the award badges post-event

· Conduct post-event survey to receive feedback and make improvements

When I Grow Up: January 18th or 19th (dependent on venue selected), 2020

PIP is hosting our 3rd fun-filled event called When I Grow Up where kids get to ponder, "what do I want to be when I grow up?" In the past they have had the opportunity to meet and try an activity with dancers, fire fighters, authors, hair stylists, and many more! Entertainment on the main stage and throughout the event keeps even the littlest dreamers engaged and having fun. The 2020 event will be even bigger than previous years where we have seen over 600 attendees who get the chance to meet and learn about PIP.

· Secure venue and dates; write a timeline to share with PIP team

· Put together sponsorship package and seek sponsorships in partnership with PIP team; ensure PIP is meeting all sponsor requests and report back to sponsors post-event

· Work with PIP design and marketing teams on event logo

· Seek professionals for the expo and performers for mainstage and breakout rooms, secure emergency vehicles, food trucks, and entertainment (i.e. face painter, clown, etc.); provide ongoing communication; conduct post-event survey with vendors and share feedback with team

· Manage all logistics including but not limited to rentals, volunteer recruitment, printing and signage, venue layout, decorations, AV needs, etc.

· Track expenses and revenue against event budget with an eye on keeping costs low and raising significant funding for PIP; goal for 2020 event is net $15,000

· Create Eventbrite and share on various media platforms to receive at least 1,000 RSVPs prior to the event

· Write press release and advertisements and promote among appropriate paid and unpaid media outlets to reach event attendance of 700+ participants

· Perform run-of-show and direct volunteer assistance for a seamless and enjoyable event for all involved

· Conduct post-event evaluations and help prepare SWOT to make improvements for subsequent years

Amplify Austin Kickoff Party

Amplify Austin is PIP’s biggest fundraising event. In 2020 we will scale our traditional PIP Amplify Cocktail Party and host our first sit-down fundraising event. Our goal is to have 150+ attendees at the event. A fundraising goal will be set be the board in upcoming meetings. The PIP event planner will have the chance to be creative and direct the look and feel of this inaugural event. They will work closely with the board co-chairs for the event who will focus primarily on fundraising while the event planner focuses mostly on logistics and creating a welcoming and fun PIP event.

· Secure venue and date; write a timeline to share with PIP team

· Put together sponsorship package and seek sponsorships in partnership with PIP team; ensure PIP is meeting all sponsor requests and report back to sponsors post-event

· Assist in securing items for a silent and/or live auction and manage setup for the auctions

· Manage all event logistics including but not limited to rentals, catering, signage, decorations, AV needs, etc.

· Work within the event budget with an eye on keeping costs low

· Secure event volunteers and provide ongoing communication to make the event an enjoyable volunteer activity

· Write press release and market in appropriate and cost-efficient media outlets

· Send Save the Date, identify and communicate with table leads, send invitations and manage RSVP communications to attendees

· Manage all day-of event logistics

· Create and collect post-event surveys and help create SWOT to make improvements for future Amplify events

PIPnic: June 2020 (date TBD)

The PIPnic is PIP’s long-standing alumni event and a chance to reconnect with past clients to continue to include them in our village. Typically held at a park in north Austin, the PIPnic is a free, family-friendly, relaxed event for parents to connect and kids to play and have fun.

· Secure venue, secure any needed permits, and select date with PIP team

· Assemble sponsorship packet and begin soliciting sponsorships; communicate with sponsors and ensure all sponsor needs are being met

· Arrange all logistics including but not limited to entertainment (i.e. clown, princess, bounce house, etc.), food (i.e. tacos, snacks, drinks, cake) decorations, signage

· Send Save the Date, create invitations, promote on social media outlets as appropriate, and manage RSVPs

· Run day-of event, creating an environment that is fun for both babies/kids and parents

· Assist in creating a post-event SWOT to make improvements in following years

Skills and Qualifications

· Minimum of two years Event Planning experience

· Track record for planning numerous successful events that meet projected budget and attendance metrics

· Ability to manage many moving pieces

· Experience working with nonprofits and/or early stage organizations

· Commitment to PIP’s mission

Payment: PIP is offering the contract position at a flat fee of $3,000 to be paid quarterly with the first installment upon signing the contract.

ABOUT US

PIP is building a village for all new parents. We support all of Austin’s new parents so they are confident, connected, and have the tools to reach their full potential. Our proven approach connects parents of babies with peers, trained facilitators, and experts so they can share the joy and weather the storms of new parenthood together. PIP believes that we build the foundation for healthy families by supporting parents in this early phase of parenthood. By helping Austin’s parents thrive, we help our entire community thrive.